Are you spending so much time running your business that the rest of your life is suffering? If this is the case you need to take a look at some of the apps that can make a difference; apps that can help you with a range of tasks from keeping track of your finances to rescheduling meetings.
There a are a wealth of apps to choose from and app advisory services offered by professional advisers in your industry. So, why not review what you currently do and discover how you can use apps to help streamline your processes?
Let’s look at some apps that will help with this – and give you back your life:
Receipt Bank, Auto Entry and Expensify
It can be time consuming for you to collate and record all those invoices and receipts. And if you send them to your accountant in a shoebox, they will spend additional time reviewing and sorting them which means more costs. There are some good apps including Auto Entry, Expensify and Receipt Bank that allow you to capture these receipts on the go and send them directly to your accountant. You can even ask your suppliers to send their invoices to the app to free up your inbox a bit. Think about the headspace you will find with less in your inbox.
FreeAgent, Quickbooks and Xero
The likes of FreeAgent, QuickBooks and Xero have truly transformed the way bookkeeping and accounting is done. And if you combine this with regular bookkeeping reconciliation services, you no longer have to spend time and energy at year end worrying about the books. You can see how your business is doing on a monthly rather than yearly basis.
People HR, Breath HR etc.
Do you still spend time on paper forms or excels or legacy desktop systems to keep your HR records? Do your staff have to submit forms or send you other manual requests to book their holidays? How long does it take you to check whether the business will have sufficient staff during a holiday period and then to approve the holiday? Try any of the above tools and see the time, money and effort they can save your business.
Toggle, Clockify, Hubstaff and Time Doctor
Where did the time go? it’s not uncommon to ask yourself this at the end of the day. Well now you can automatically monitor how you spend your time so you can identify where and how to be more productive. You will be amazed how much of your time gets diverted away from important tasks. And these tools also help you get organised.
Spotlight Reporting, LivePlan, Profitsee etc.
Do you know the key numbers that matter in your business? Are these presented in a useful way that helps you make business decisions? And are you able to look forward and predict what your cashflow would look like in, say, three months? If you’re spending a lot of time and energy on your numbers or you simply don’t know where you’re at with the finances try the above tools either independently or through your accountant for free.
Business Operation and Management Apps
There is a whole list of other great apps that could be discussed here depending on your industry. For instance, if you’re retailer, restaurant or you hold stock, then an apps like Vend, Izettle and others are worth looking at. If you’re a Nursery, then review Blossom educational, EY log, Procare software and others. And for other businesses, tools like Zoho CRM, Infusionsoft, Trello, Monday and Asana can really save you time and help you find that creative space.
GoCardless, IntegraPay etc.
You’ve done the work, spent time and sweat to please the customer and you’ve probably incurred staff and materials costs. You now wait for 30 days and then wait more and still no sign of that promised cash. You’re now dashing for cash or frantically calling customers at the 11th hour to get assurance that you will be paid just so that you can, at least, meet those bills including payroll. Pretty stressful experience.
Why not avoid all of this and use an online direct debit app so that you and your customer can now agree when you will take payment? Easier and quicker for everyone – and certainly less stressful for you.
Calendly, Acuity Scheduling and Timetrade
Going back and forth with clients and stakeholders to schedule appointments, reschedule, and then reschedule again can be time consuming. Avoid email and telephone tag when arranging meetings. With any of the above tools, people can now access a version of your diary that shows them all of the slots that you have decided to make available for meetings.
Workato, Zapier etc.
With all these apps, it’s important to ensure they integrate and talk to each other to avoid further waste and chaos. Apps like Zapier and Workato allow you to link two systems together without any coding or programming skills. A key selection criterion for your apps should be whether the App has what is called an API to enable it to link to other systems.
I hope you’ll find apps above that will be useful for you. Of course, there are others you may also want to use. What’s most important is that you recognise that help is at hand. If you use tools of this kind to automate as much as you can, you’ll find you also have your life back.
ABOUT THE AUTHOR
Jonathan Amponsah CTA FCCA is an award winning chartered tax adviser and accountant who has advises business owners on business streamlining apps and processes to make business less taxing. Jonathan is the founder and CEO of The Tax Guys.